Records Management Clerk

Responsible for the effective and appropriate management of an organization’s physical and digital records systems records from their creation, right through to their eventual disposal.

Responsible for developing and administering polices and procedures that will oversee the operation of the function as well as ensuring adherence to the regulatory environment.

KEY ACCOUNTABILITIES

1. Develop and design a document management process, inclusive of establishing retention and disposal schedules and a Document Register, designing and developing filing systems, business classification schema and undertake records surveys
2. Oversight and management of digital and paper-based information inclusive of access rights, Document Register, retention and disposal policies adherence.
3. Advise on new records management policies, providing a framework to guide staff in the management of their records and use of the employer's records system.
4. Knowledge of all relevant legislation, regulations, industry and company rules guidance which impact Records Management and the storage of records.
5. Ensure compliance with all legislation, regulatory and internal governance requirements with relevant legislation and regulations inclusive of the Data Privacy Act
6. Oversight of the Records Management function inclusive of the maintenance of the Records Management Manual, ensuring the smooth flow of processes BCP measures maintained and updated with any process changes and the preparation of monthly claims reports.

EDUCATION & QUALIFICATIONS

• A First Degree in Business, Insurance, Records Management or related field or relevant field from a recognized tertiary educational institution
• 5 CXC ‘O’ Levels, including Mathematics and English
• 2 A’ Level/ CAPE passes
• LOMA diploma – FLMI / ACS
• CRM certification from Institute of Certified Record Managers would be asset

EXPERIENCE

• At least 2 years’ experience in the records Management field.
• Knowledge of local legislation, regulations and industry practices.