Administrative Assistant I

POSITION SUMMARY

Provides administrative and secretarial support to the Department daily. Projects a professional company image through in-person and phone interaction.

KEY ACCOUNTABILITIES

1. Provides administrative support to the Manager, including telephone coverage, mail handling, inventory supplies control, internal and external communication and filing.
2. Assist with the preparation of the Advertisement and stamp duty process.
3. Assist with preparation of payments of all invoices received, Refund Cheques, Payments, rechecks work for cheque Request Forms (CRFs), GACC and PPAY.
4. Typing of letters, memos, forms, policies, time sheets, leave forms and procedures (including handling of confidential information).
5. Assist in the collating and distribution of documents for signoff and approval by the Manager
6. Assists in the management of schedules and handles calls from both internal and external sources.
7. Updates all customer databases.
8. Monitors and ensures adequate supplies of Stationary and other supplies for the department.
9. Demonstrates a thorough knowledge of the Company’s products and procedures, and a good understanding of industry regulations and guidelines as it relates to the provision of information and services to clients.
10. Provides prompt and quality Customer Service by projecting and demonstrating a high level of professionalism, courtesy and initiative in accordance with established guidelines and policies

EDUCATION & QUALIFICATIONS.

• 5 CXC O’Levels
• Minimum 2 CAPE passes.
• Diploma in business administration or management would be an asset.
• LOMA 281, LOMA 291 would be an asset.

TRAINING

• Proficient in Microsoft Office Suite, e.g. Microsoft Word, PowerPoint, Excel, Access.
• Knowledge of business procedures and Industry’s structures, regulations, policies and procedures.
• Good spelling and grammar skills.

EXPERIENCE

At least 1 year in an administrative position