Accounting Officer

JOB DESCRIPTION

Job Summary 

The Accounting Officer is required to process the fortnightly unionised payroll, monthly non-unionised and monthly temporary payroll as well as manage the accounts receivables reports and reconciliation for Polymer.

Duties and Responsibilities

2. Perform and complete fortnightly unionized payroll ensuring accuracy of same and that employees are paid on time as per collective agreement.
3. Execute and conduct monthly non-unionized and senior management payroll six working days before month end, each monthly temporary payroll on last working day of month, ensuring accuracy of same and that employees are paid on time.
4. Carry out reconciliations of all statutory deductions and ensure all payments are remitted to statutory bodies by or before 15th of each month.
5. Ensure the overtime report for all payrolls are completed by the 3rd working day of the following month.
6. Reconcile payroll on a quarterly basis in preparation of yearly reconciliation of TD4 slips.
7. Prepare annual TD4 reconciliation and slips and forward to ANSA Mcal Ltd – Head Office’s payroll department by stipulated deadlines.
8. Develop and maintain employee’s payroll files and ensure that a proper filing system is in place for payroll queries.
9. Perform reconciliation of all accounts receivables and payroll sub ledgers to general ledgers monthly, ensuring all transactions are within one month and any discrepancies and all roll overs investigated and resolved before month end closed.  
10. Conduct other payroll clerk duties which may include keep documentation of retirement payments, non-taxable earnings, maternity, vacation, and sick leave.
11. Evaluate all accounts receivable sub ledger daily to ensure accuracy and management of revenue and debtors from customers.
12. Prepare all customer account reconciliation by 5th working day of the following month, ensuring all discrepancies are resolved and only one month old.
13. Ensure all group, foreign and local customers and collected on time and the accuracy of payments made from customers are within 24 hours receipt of payment. This also includes the resolution of all discrepancies.
14. Monitor and calculate provision for bad debts according to blue books policy.
15. Comply and perform all duties in conformance with the Company’s/Department’s strategies along with the Quality Management System as it relates to health, safety, security and environmental policies and procedures.
16. Perform any other job duties as required by the job function.

PERSON SPECIFICATION

Minimum Education and Qualifications

1. Bachelor’s Degree in Financial Management/FIA/ACCA Level 1 or other professional qualification in accounting from a recognised institution.

Experience

1. At least one (2) years’ experience in a processing payroll/accounts receivables preferably within the manufacturing environment.
2. Practical experience in HCM Payroll 123, Microsoft Office Suite and D365 will be a definite asset.

Or any equivalent combination of qualification and experience 

Competencies 

1. Must be able to analyse and synthesize information to understand issues to make recommendations.
2. Collaborative with the ability to be a key team player and possess good interpersonal skills.
3. Ability to articulate thoughts and express ideas clearly using oral, written, visual and non-verbal communication skills.
4. Resilient and the ability to work effectively under pressure without becoming flustered in a fast paced and time sensitive environment.
5. Ability to organise work so that tasks each to complete work on time, prioritize your projects and communicate your progress to supervisors and colleagues.
6. Ability to display a high level of integrity by keeping good on promises; holding self-accountable; and being honest and truthful.
7. Facilitate strong analytical skills to interpret research data for reports and apply mathematic techniques in practical situations.

Other

1. Required to sit for long periods in front of a computer screen.
2. Bending may be required.
3. Be able to lift up to 15 lbs.
4. Required to work after normal hours when necessary.
5. Required to participate in stock counts when necessary.